When it comes to choosing a water cooler for your business, it’s not always clear which system will best suit your office. You may prefer a bottled supply over a mains-fed dispenser, but there are hidden costs that can make this option less appealing.
Be it in the hours spent arranging and supervising deliveries, the security risk of strangers roaming your office, variable usage meaning hard-to-predict monthly costs, limited storage space for bottles, even the threat of absenteeism or insurance claims through water bottle-related injury.
Your workday is busy enough. No one wants to miss that Friday deadline because you must take time out of your day to organize the next water bottle delivery, pay invoices or lug heavy plastic bottles through your office. Not to mention the risk of injury, if an employee trips and falls over an empty container.
If you replace your bottled water cooler with a Waterlogic bottle water system, you not only free up your time to focus on hitting that deadline but you can also use the storage space in ways that adds value to your office such as a new hot desk for visitors.
Zero Waste Scotland has set up an £18m investment fund to help small and medium-sized enterprises create a more circular economy. The initiative supports businesses that choose to walk a more sustainable path and eliminate waste as far as possible. Has your business taken any steps to become eligible for such funding?
A point-of-use watercooler could be a great place to start!
Visible costs versus hidden costs
If you rent or purchase a bottled water cooler, there are visible costs, which include the dispenser, water supply and delivery charges. However, depending on the system you choose, there could also be invisible costs that are harder to recognise. Whether it’s the time lost to manage deliveries, the space used to stock bottles or the extra expense in paying for bottled water, the hidden costs can have a dramatic impact on your bottom line and can outweigh the benefits of installing the water cooler.
Six hidden costs of a bottled water cooler
1. The expense of arranging and supervising deliveries
When you have a bottled water cooler, you need a staff member to manage your water supply. They must monitor how many bottles you have left, then guesstimate how many to order for the next delivery. More time is wasted coordinating the order, reconciling invoices, sorting any mistakes and endless back-and-forth.
At the average hourly rate for an office manager, this task alone could cost £30-a-week in the UK or up to €45 in Ireland; that’s £1,500, or €2,300 per year, respectively. Or, choose a plumbed-in supply and free those hours for more valuable work.
2. The cost of the security risk
Every business has sensitive information, so would rather keep doors closed to unknown visitors. A bottled water cooler means you must open your doors for deliveries, putting your business and employees at the unnecessary risk of having a stranger in the workplace.
Waterlogic employs trained technicians to install plumed-in dispensers straight into your supply, which the dispenser cools and purifies for unlimited fresh water. No more interruptions, no risk of the door being left open after a delivery.
3. The unexpected hit to your budget
Your employees will drink a different amount depending on the season, making it difficult to forecast how much your business will spend on water, incurring unexpected costs. A mains-fed cooler offers a limitless supply of freshly-filtered water at a fixed cost, no matter how much you drink. It can save your business from 30% – 70%. Better still, Waterlogic offers fixed monthly rental with planned maintenance included, so you never see a seasonal spike in your expenses.
4. You lose valuable space
You pay a high price for office space. It’s a valuable commodity and so becomes increasingly expensive to store plastic bottles, especially given you must store both full and empty containers. It can cost anywhere from £200 to £1,400-a-month for a few square-feet, meaning you could waste thousands stacking plastic.
If you could free the area for an employee, you’d have a resource that generates income, as opposed to plastic that incurs a cost. Waterlogic countertop dispensers require very little space, maximising the return on your office rent.
5. Workplace injuries cost businesses thousands
Every time a bottle runs dry, a staff member must remove the empty bottle and lift a heavy, filled container to replace it. If lifted incorrectly, the staff member risks serious injury; a simple slip could spill water on the floor to create another workplace hazard; even stacked empty bottles risk tripping people over.
Health and Safety Executive statistics show that over one-million employees are injured at work each year incurring £5.2 billion in direct and indirect costs for businesses across the UK and Ireland. With a Waterlogic bottleless dispenser, you avoid the risk by removing the hazard.
6. A contaminated supply will cost even more
Finally, there’s the risk of a contaminated water supply causing workplace illness. Bottled water coolers can be a hotbed for bacteria, harbouring one strain in particular known as Bacillus: rod-shaped, aerobic bacteria that thrive in exposed spaces. When employees use the dispenser, they risk contact with the pathogen, which can cause illnesses such as diarrhoea, nausea, and vomiting. As sickness costs the UK economy £77.5 billion per year, with Irish businesses losing half-a-billion, this is one expense an entire population could do without.
Waterlogic coolers use a carbon-based water filter and UV-based Firewall technology to keep your water supply free from sickness-causing pathogens, contaminants, and chlorine. The surfaces of the dispenser also include BioCote® technology: a silver additive with anti-microbial properties, that prevents the growth of microorganisms to neutralise germs instantly.
Make the smart choice of a plumbed-in dispenser
The hidden costs of a bottled water cooler could make them a workplace disaster. Waterlogic fights the invisible with premium dispensers that use the latest technologies to both mitigate the risks and increase workplace efficiency.
Avoid the delivery expense, save on space, keep your office secure and your workforce healthy with a mains-fed Waterlogic water cooler. Make the smart choice and contact a Waterlogic expert for advice on the most suitable plumbed-in system for your business.
Make the smart choice and contact a Waterlogic expert for advice on the most suitable plumbed-in system for your business.